10 Best Small Business Printers 2026 in the United States
#1
Winner
Epson EcoTank ET-2803 Wireless Color All-in-One Cartridge-Free Supertank Printer with Scan, Copy and AirPrint Support
The Epson EcoTank ET-2803 is an all-in-one printer tailored for small businesses, boasting several strengths. Its standout feature is the innovative cartridge-free system, which uses high-capacity ink bottles that can save you up to 90% on ink costs compared to traditional cartridges. This is especially beneficial for businesses with high print volumes, as the included ink set can last up to two years for typical usage. Print quality is another strong point, with Epson's Micro Piezo Heat Free technology delivering sharp text and impressive color photos and graphics on various paper types.
Rating
10.0
Chosen by1,104
Print Quality
Paper Handling
Connectivity Options
Most important from
20857 reviews
#2
Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Ink Supertank Printer with Scan and Copy for Home Use, Black
The Epson EcoTank ET-2800 is an efficient all-in-one printer designed for home and small business use. Its standout feature is the cartridge-free printing system, which uses high-capacity ink tanks. This innovation significantly reduces the cost of consumables, as a single set of ink bottles can replace about 80 individual cartridges. Users can expect substantial savings on ink, with up to 4,500 pages of black and 7,500 pages of color printing from one set of replacement inks. Additionally, the printer comes with up to 2 years' worth of ink right out of the box, minimizing frequent ink replacements and reducing waste.
Rating
8.8
Print Quality
Connectivity Options
Cost of Consumables
Most important from
20857 reviews
#3
HP Color LaserJet Pro MFP 4301fdw Wireless All-in-One Color Laser Printer, Scanner, Copier, Fax, Best-for-Office
The HP Color LaserJet Pro MFP 4301fdw appears to be a robust solution for small businesses, especially those with teams of up to 10 people. The print speeds are impressive, reaching up to 35 pages per minute for both color and monochrome, ensuring that large print jobs are completed swiftly. The print quality, with a resolution of 600 x 600 DPI, is adequate for professional documents, though not the highest available in the market.
Rating
8.5
Print Quality
Paper Handling
Duplex Printing
Most important from
644 reviews
Top 10 Best Small Business Printers 2026 in the United States
#1
Winner
Epson EcoTank ET-2803 Wireless Color All-in-One Cartridge-Free Supertank Printer with Scan, Copy and AirPrint Support
Epson EcoTank ET-2803 Wireless Color All-in-One Cartridge-Free Supertank Printer with Scan, Copy and AirPrint Support
Print Speed: 10 ppm (mono), 5 ppm (color)
Print Quality: 5760 x 1440 dpi
Paper Handling: 100-sheet input
Connectivity Options: Wi-Fi, USB, AirPrint, Smart Panel
Duplex Printing: Manual
Cost of Consumables: Up to 90% savings on ink
Additional Features: Scanning, Refillable Ink, Copy, Voice
Chosen by 1104 this week
Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Ink Supertank Printer with Scan and Copy for Home Use, Black
Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Ink Supertank Printer with Scan and Copy for Home Use, Black
Print Speed: 10 ppm (mono), 5 ppm (color)
Print Quality: 5760 x 1440
Paper Handling: 100-sheet input
Connectivity Options: Wi-Fi, USB, Mobile Printing
Cost of Consumables: Up to 4,500 pages (black), 7,500 (color)
Additional Features: Refillable Ink Tank, Copy, Scan
HP Color LaserJet Pro MFP 4301fdw Wireless All-in-One Color Laser Printer, Scanner, Copier, Fax, Best-for-Office
HP Color LaserJet Pro MFP 4301fdw Wireless All-in-One Color Laser Printer, Scanner, Copier, Fax, Best-for-Office
Print Speed: 35 ppm
Print Quality: 600 x 600 DPI
Paper Handling: 300 sheets input, 150 sheets output
Connectivity Options: USB, Ethernet, Wireless
Duplex Printing: Automatic
Additional Features: Scanning, Copying, Faxing, Security
HP Laserjet Pro MFP 4101fdw Wireless Black & White All-in-One Laser Printer, Scanner, Copier, Fax, Best-for-Office (2Z619F)
HP Laserjet Pro MFP 4101fdw Wireless Black & White All-in-One Laser Printer, Scanner, Copier, Fax, Best-for-Office (2Z619F)
Print Speed: 42 pages per minute
Print Quality: 1200 x 1200 dpi
Paper Handling: 350-sheet capacity, auto document feeder
Connectivity Options: USB, Ethernet, intelligent Wi-Fi
Duplex Printing: Automatic
Cost of Consumables: Original HP toner cartridges
Additional Features: Copy, Scan, Fax, Remote management
HP OfficeJet 250 Wireless Mobile Printer, Scanner, Copier - Black, Battery Included (CZ992A)
HP OfficeJet 250 Wireless Mobile Printer, Scanner, Copier - Black, Battery Included (CZ992A)
Print Speed: 20 ppm (mono), 19 ppm (color)
Paper Handling: 10-page ADF, 50-sheet output
Connectivity Options: HP ePrint, Bluetooth, Wi-Fi Direct
Duplex Printing: Manual
Cost of Consumables: HP 62 and 62XL cartridges
Additional Features: 2.65-inch touchscreen, long-lasting battery
Related Products
Up to 40% off
Canon Color imageCLASS MF753Cdw II - Wireless Duplex Laser Printer, All-in-One with Scanner, Copier, Fax, Auto Document Feeder, 3 Year Limited Warranty, 35 PPM
Canon Color imageCLASS MF753Cdw II - Wireless Duplex Laser Printer, All-in-One with Scanner, Copier, Fax, Auto Document Feeder, 3 Year Limited Warranty, 35 PPM
Print Speed: 35 ppm
Print Quality: 1200 x 1200 dpi
Paper Handling: 250-sheet tray, 50-sheet multipurpose, optional cassette
Connectivity Options: Wireless, Ethernet, USB
Duplex Printing: Automatic
Cost of Consumables: Toner replacement can be pricey
Additional Features: All In One, Copy, Fax, Scan, touchscreen
HP OfficeJet Pro 9125e Wireless All-in-One Color Inkjet Printer, Print, scan, copy, fax, ADF, Duplex printing best-for-office, 3 month Instant Ink trial included, AI-enabled (403X0A)
HP OfficeJet Pro 9125e Wireless All-in-One Color Inkjet Printer, Print, scan, copy, fax, ADF, Duplex printing best-for-office, 3 month Instant Ink trial included, AI-enabled (403X0A)
Print Speed: 22 ppm black, 18 ppm color
Print Quality: 1200x1200 dpi black, 4800x1200 dpi color
Paper Handling: 250-sheet tray, automatic document feeder
Connectivity Options: Ethernet, USB, Wireless
Duplex Printing: Automatic
Cost of Consumables: HP Instant Ink, HP cartridges only
Additional Features: 2.7" touchscreen, AI formatting, security
HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer, Print, scan, Copy, ADF, Duplex Printing Best-for-Home Office, 3 Month Instant Ink Trial Included, AI-Enabled (405T6A)
HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer, Print, scan, Copy, ADF, Duplex Printing Best-for-Home Office, 3 Month Instant Ink Trial Included, AI-Enabled (405T6A)
Print Speed: 20 ppm black, 10 ppm color
Print Quality: 1200x1200 dpi black, 4800x1200 dpi color
Paper Handling: 225-sheet tray, automatic document feeder
Connectivity Options: Dual-band Wi-Fi, Ethernet, USB, AirPrint
Duplex Printing: Automatic
Cost of Consumables: 3 months free Instant Ink, then paid
Additional Features: 2.7-inch touchscreen, security, eco-friendly design
Epson EcoTank ET-15000 Wireless Color All-in-One Supertank Printer with Scanner, Copier, Fax, Ethernet and Printing up to 13 x 19 Inches, White
Epson EcoTank ET-15000 Wireless Color All-in-One Supertank Printer with Scanner, Copier, Fax, Ethernet and Printing up to 13 x 19 Inches, White
Print Speed: 17 ppm (mono), 9 ppm (color)
Paper Handling: 11 x 17 inches, ADF, 250 sheets
Connectivity Options: Wi-Fi, Ethernet, Wi-Fi Direct
Duplex Printing: Auto
Cost of Consumables: High-capacity ink tanks, 2 years
Additional Features: Cartridge-free, 2.7-inch touchscreen, WPA2, copy
#10
HP LaserJet Pro MFP 3101fdw Wireless Black & White All-in-One Laser Printer, Scanner, Copier, Fax, Best-for-Office (3G628F)
HP LaserJet Pro MFP 3101fdw Wireless Black & White All-in-One Laser Printer, Scanner, Copier, Fax, Best-for-Office (3G628F)
Print Speed: 35 pages per minute
Print Quality: 1200 dpi
Paper Handling: automatic document feeder
Connectivity Options: USB, Ethernet, wireless
Duplex Printing: Automatic
Monthly Duty Cycle: 5000 pages
Cost of Consumables: higher due to HP cartridges
Additional Features: Copy, Scan, Fax, security, Alexa
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Buying Guide for the Best Small Business Printers
Choosing the right printer for your small business is crucial as it can impact your productivity, costs, and overall efficiency. When selecting a printer, consider the volume of printing, the types of documents you need to print, and any additional features that might benefit your business operations. Understanding the key specifications will help you make an informed decision that aligns with your business needs.Print SpeedPrint speed, measured in pages per minute (PPM), indicates how quickly a printer can produce documents. This is important for businesses with high printing demands. Printers with speeds of 20-30 PPM are suitable for moderate use, while those with speeds above 30 PPM are ideal for high-volume printing. Consider your daily printing needs to determine the appropriate print speed for your business.
Print QualityPrint quality is measured in dots per inch (DPI) and determines the clarity and detail of printed documents. Higher DPI values, such as 1200 DPI or more, are essential for businesses that require high-quality prints, like marketing materials or detailed graphics. For standard text documents, a lower DPI, such as 600 DPI, is usually sufficient. Assess the type of documents you print most frequently to choose the right print quality.
Paper HandlingPaper handling refers to the printer's ability to manage different paper sizes and types, as well as its paper tray capacity. A printer with multiple trays and a high paper capacity is beneficial for businesses with diverse printing needs and high-volume tasks. If your business prints on various media, such as envelopes, labels, or cardstock, ensure the printer supports these formats. Evaluate your typical print jobs to select a printer with suitable paper handling capabilities.
Connectivity OptionsConnectivity options include USB, Ethernet, Wi-Fi, and mobile printing capabilities. These options determine how you can connect and send print jobs to the printer. Wi-Fi and mobile printing are convenient for businesses with multiple users or remote work setups, allowing printing from various devices. Ethernet connections are reliable for stable, high-speed network printing. Consider your office setup and how you prefer to send print jobs when choosing connectivity options.
Duplex PrintingDuplex printing allows a printer to automatically print on both sides of a sheet of paper. This feature is important for businesses looking to save on paper costs and reduce their environmental footprint. Automatic duplex printing is more efficient and convenient than manual duplexing. If your business frequently prints double-sided documents, such as reports or booklets, a printer with automatic duplex printing is a valuable feature.
Monthly Duty CycleThe monthly duty cycle is the maximum number of pages a printer can handle in a month without experiencing wear and tear. This spec is crucial for ensuring the printer can meet your business's printing demands. For small businesses with moderate printing needs, a duty cycle of up to 10,000 pages is typically sufficient. For higher volume printing, look for a duty cycle of 20,000 pages or more. Estimate your monthly print volume to choose a printer with an appropriate duty cycle.
Cost of ConsumablesThe cost of consumables includes ink or toner cartridges, paper, and maintenance kits. This ongoing expense can significantly impact your overall printing costs. Laser printers generally have higher upfront costs but lower per-page costs, making them suitable for high-volume printing. Inkjet printers may have lower initial costs but higher per-page costs. Consider the long-term costs of consumables based on your printing volume and budget to select the most cost-effective option.
Additional FeaturesAdditional features such as scanning, copying, faxing, and security options can enhance the functionality of your printer. Multifunction printers (MFPs) that combine these features can save space and improve workflow efficiency. Security features like user authentication and data encryption are important for protecting sensitive information. Identify which additional features are essential for your business operations to choose a printer that offers the right combination of functionalities.